Gymdesk is one of the few vendors in this market that puts its whole price list on one page and means it. There is no "contact us for a quote" wall, no tier that hides behind a demo booking, and the page says outright that nothing on it is a quote. That honesty is worth a lot when you are comparing five platforms. What it does not do is explain how the ladder behaves once your roster moves, which is where a growing cheer or tumbling program gets caught. Here is the whole thing, read on September 6, 2026, with the arithmetic done.
The Gymdesk pricing tiers, in full
Four published bands and one quote. Gymdesk sizes the plan by active members and states that every plan includes every feature it builds, unlimited staff accounts and a responsive gym website. There is no feature gate between tiers at all, which is unusual and genuinely simplifies the comparison: you are only ever buying capacity.
Swipe sideways to see the full table
| Tier | Active members | Price | Per member at the top of the band |
|---|---|---|---|
| Micro Gym | Up to 50 | $75 / month | $1.50 |
| Small Gym | 51 to 100 | $100 / month | $1.00 |
| Medium Gym | 101 to 200 | $150 / month | $0.75 |
| Large Gym | 201 to 400 | $200 / month | $0.50 |
| Enterprise | 400 and above | Quoted | Not published |
The definition of an active member is worth more than the tier
This is the line that should decide whether you shortlist Gymdesk, and it is printed as a footnote: visitors, frozen members, cancelled members and prospects sitting in your CRM are not counted toward the active member total. For a martial arts school with year round memberships that footnote is trivia. For a cheer program it is the whole ballgame.
Think about how an all star gym's roster actually behaves. You carry 180 athletes through competition season, tryouts reshuffle everything in April or May, a chunk of the roster goes dormant over the summer, and your prospect list is full of families who came to an open gym and have not signed anything. Under a meter that counts total students on the books, all of those people are billable all year. Under Gymdesk's definition, the summer dormancy pulls you down a band. A program that peaks at 210 in season and settles to 160 out of season pays $200 for part of the year and $150 for the rest, not $200 for twelve months.
Two cautions before you plan around it. Gymdesk does not publish how or when it measures the count, so ask whether it is sampled daily, monthly or at renewal, and get the answer in writing. And "frozen" has to mean genuinely frozen in the system, not simply an athlete you stopped billing. Freeze the membership properly or the discount does not happen.
The most expensive athlete you will ever enroll on Gymdesk
Banded pricing always has cliffs, and the cliff is never where people expect. On Gymdesk the 101st active member costs $50 a month on its own, which is $600 a year for one enrollment. So does the 201st. The 51st costs $25 a month, or $300 a year.
Run that against the band widths and something sharper falls out. The single worst value point on the entire Gymdesk ladder is sitting at exactly 51 active members. You pay $100 for 51 people, about $1.96 each, against $1.50 each at 50. Crossing one athlete over the line makes your software 31 percent more expensive per head. The same thing happens at 101, where you pay $150 for 101 people, and again at 201.
The practical read for a gym sitting at 48 or 98 athletes: know exactly where you are before you run a recruitment push, because the next enrollment is not free. It is not a reason to turn away an athlete, obviously. It is a reason to know that adding four athletes at 98 costs you $600 a year in software plus their coaching hours, and to price the class accordingly.
Gymdesk against Zen Planner, the other active member meter
Zen Planner is the closest comparison in this market, because it charges on exactly the same basis: active members only, staff never counted. Both publish a full ladder. Putting them side by side is the single most useful thing you can do with either price list, and nobody does it.
Swipe sideways to see the full table
| Active members | Gymdesk | Zen Planner Studio | Difference per year |
|---|---|---|---|
| 45 | $75 | $99 | $288 |
| 60 | $100 | $133 | $396 |
| 100 | $100 | $189 | $1,068 |
| 150 | $150 | $229 | $948 |
| 200 | $150 | $239 | $1,068 |
| 300 | $200 | $289 | $1,068 |
Gymdesk figures read September 6, 2026. Zen Planner figures read September 4, 2026 from its pricing tiers page. Both are the base product without add-ons.
Gymdesk is cheaper at every point on the ladder, and the gap is widest at 100 active members, where it is $89 a month or $1,068 a year for a gym of the same size. The reason is band design rather than generosity: Gymdesk uses four wide bands, Zen Planner uses eight narrow ones, so a mid sized program on Zen Planner crosses far more boundaries on its way up. Neither vendor is built for cheer, so this is a comparison of billing engines, not of fit. The full picture across all nine vendors is on the cheer class management software roundup.
Locations, add-ons and the two things that are not in the plan
Your first location is included and each additional one is $50 a month, with every site sharing the same member database, staff accounts and reporting. That is one of the friendlier multi site models around. iClassPro, by contrast, charges its full plan price again per building, so a second gym takes it from $139 to $278 a month while Gymdesk goes from $150 to $200. The per building and per athlete comparison across the market is worked through in our cheer gym software for multiple locations breakdown, and the full iClassPro ladder including its add-on fees now sits on the iClassPro pricing page.
There are exactly two paid add-ons, and Gymdesk is clear that everything else is already in your plan. A branded member app, listed in the App Store and Google Play under your own gym name and logo, is $100 a month with the first month free. Door access, still marked beta, is $100 a month covering up to three doors and $29 a month per extra door, with hardware and installation quoted separately because it depends on your building. For a cheer gym the door access product is mostly irrelevant; the branded app is the one to price in, and at $1,200 a year it is a real decision rather than a checkbox.
What Gymdesk does not publish, and one thing others get wrong
The card processing rate. It appears nowhere on the pricing page, which is entirely normal here: iClassPro, ClassJuggler, Jackrabbit and Zen Planner all decline to publish one too. Ask for the full rate card in writing, American Express and ACH included, before you compare two vendors on subscription price. On a gym collecting $40,000 a month in tuition, half a percentage point of difference is $2,400 a year, which dwarfs the gap between most of these plans.
The thing others get wrong: several review directories still list a Gymdesk free plan for up to 15 members. Neither the Gymdesk pricing page nor its homepage mentions a free tier as of September 6, 2026. What is published is a 30 day free trial with no credit card, no setup fee, no contract and no cancellation cost, plus a stated policy that you can export members, attendance history, payment records, waivers and documents yourself at any time, including on your way out, at no charge. That export policy is genuinely better than most of this market and is worth more than a free tier you would outgrow in a month anyway.
One habit that pays for itself while you are shortlisting: put every recurring software charge, the subscription, the branded app, the texting credits and the processing fees, into a single expense category so you can see the true monthly total. Gym owners routinely quote us their "software cost" and mean only the subscription line. Whether you do that in a spreadsheet or by letting a tool categorize the recurring charges automatically, the number you want before signing anything is the all in figure, not the headline.
Is Gymdesk right for a cheer program?
Be honest about what it is. Gymdesk lists its gym types as martial arts, membership clubs, yoga studios, pilates studios, fitness gyms, gymnastics gyms, dance studios and CrossFit gyms. Cheer is not on that list, and its published comparison pages target Zen Planner, Kicksite, PushPress, Mindbody and Glofox, which is the fitness and martial arts neighborhood. The testimonial on the pricing page is from a jiu-jitsu gym.
What that means in practice is that Gymdesk will handle the business half of your gym well and leave the cheer half in spreadsheets. Memberships, billing, attendance, booking, a website and a point of sale are all there and all included at every tier. There is no tryout scoring, no USASF level progression, no stunt group assignment and no competition season workflow. If you run a tumbling gym that sells classes, that trade is fine and the price is good. If you run competitive teams, you are buying a billing engine and keeping a second system for the sport, which is the same conclusion we reach on the Gymdesk alternative page and, for different reasons, on TeamSnap pricing.
What a cheer program should actually do with this
Price two columns, not one. Column one is the billing engine: subscription, per location fees, the branded app if you want it, and the processing rate you had to ask for. Column two is the cheer specific work: tryout scoring, level tracking, stunt groups, competition schedules, and whether it lives in software or in a coach's laptop. Gymdesk competes hard in column one and does not appear in column two.
If you are choosing today, get the Gymdesk 30 day trial running with your real roster loaded so you can see which band you actually land in once frozen and prospective members are excluded. That single number moves the annual cost by hundreds of dollars, and it is the one thing no comparison page, including this one, can work out for you. Then price the cheer column separately against our program pricing, which is flat and counts neither buildings nor athletes.