Gymnastics Management Software: Gymnastics Software, Gymnastics Billing Software and Club Software Compared on Real Prices.

Every roundup in this category lists the same nine logos and skips the number you actually need. This one carries prices read off the vendors' own pricing pages, shows where the three different pricing models cross over as your gym grows, and is honest about the one job none of these platforms do.

Prices below were read from iclasspro.com, gymdesk.com, jackrabbitclass.com, amilia.com and sportsengine.com on August 29, 2026. Where a vendor does not publish a price, this page says so rather than guessing.

Senior 4 · 2026 season

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min

Attendance auto-pings parents 24h before.

17/18 confirmed

Last comp

Winter Regionals

Place

2nd

Score

87.35

Packing lists, music timing and day-of schedules attach to each event.

Athletes are listed by competitor number.

Short answer: gymnastics management software runs class registration, recurring tuition billing, attendance and parent communication for a youth class program. In August 2026 the published entry prices are Jackrabbit Class from $49 a month, Gymdesk from $75 a month for up to 50 active members, and iClassPro from $139 a month per location. Those are three genuinely different pricing models, not three versions of the same one, and which is cheapest flips at roughly 100 active members and flips again as soon as you open a second location. All three handle the class side well. None of them models a competitive season, which is why gyms that compete usually end up running the team half of the business on a spreadsheet next to a platform they are already paying for.

The prices

What gymnastics software actually costs.

These are published list prices, read from each vendor on August 29, 2026. Two things are worth noticing before you compare the numbers. First, each platform charges on a different basis: per location, per active member, or per total student. Second, card processing is always billed separately from the subscription, on every platform in this market, so the subscription line is never the whole cost.

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Platform	Entry price	Priced by	Higher tiers	Commitment	Notable add ons
Jackrabbit Class	From $49/mo	Total student count	Plus (adds branded app) from $93/mo; Enterprise with the business intelligence dashboard $245/mo	No contract	Branded app is bundled into the Plus tier rather than sold separately
Gymdesk	$75/mo up to 50 active members	Active members	$100 (51 to 100), $150 (101 to 200), $200 (201 to 400), then talk to sales above 400	No contract, no setup or cancellation fee, 30 day trial with no card	Extra location $50/mo; branded app $100/mo; door access $100/mo for up to 3 doors, $29 per extra door
iClassPro	$139/mo per location (Signature)	Location, not students	Elite $199/mo per location; Premium $299/mo per location	Signature and Elite are no commitment; Premium is a 12 month commitment	Branded app $499 setup plus $150/mo; optional onboarding package from $899; extra Pro Insights seats $19/mo; texting billed per credit at $0.03 in the US
Amilia	$99/mo (Standard)	Plan tier	Advanced $499/mo, then custom rates	Not stated on the pricing page	A 1% service fee on every new invoice, on top of card fees from 2.85% + $0.30. Onboarding starts at $899 on Standard and $2,999 on Advanced
SportsEngine Motion	$295 once, then no subscription	A percentage of what you collect	No tiers, one model for everyone	No monthly subscription	A 1% technology fee plus 2.9% + $0.30 processing on every transaction. Sells into cheer and gymnastics directly
Cheerleaders	$29/mo (Team)	Plan, with no per athlete fee	Program $79/mo; All-Star Gym $199/mo. Yearly billing brings those to $24, $65 and $165	Monthly plans cancel anytime	Not a billing platform. Covers the competitive season layer the others leave out

Mindbody and Zen Planner also sell into this market. Mindbody quotes per location and publishes no list price. Zen Planner starts at roughly $99 a month, and its higher tiers are rendered in a way that cannot be read cleanly, so this page does not state them. A roundup that prints exact figures for either is inventing them, which is worth remembering when you read this category.

The part nobody prints

The cheapest platform changes twice as you grow.

Because the three vendors charge on three different bases, there is no single cheapest option. There is a cheapest option for your size and shape, and it changes at two predictable points. This is simple arithmetic on the published prices above, so you can check it yourself in a minute.

Under 100 members

Per member pricing wins

A 40 student gym pays $75 on Gymdesk and $139 on iClassPro for the same month, because iClassPro's price does not fall as your roster shrinks. Jackrabbit's $49 entry is lower still. At this size the flat per location model is the most expensive way to buy.

Around 100 members

The first crossover

Gymdesk moves to $150 a month once you pass 100 active members. iClassPro Signature is still $139. So somewhere just past the 100 member mark, the platform that looked expensive at 40 students quietly becomes the cheaper one, and it stays flat all the way to 400 members and beyond.

Second location

The crossover reverses

iClassPro charges per location, so a second site doubles the subscription to $278. Gymdesk charges $50 for the extra location and keeps one member pool. A two site gym with 150 members pays $278 against $200. Opening a second gym flips the answer straight back.

The practical lesson is to price the gym you will be in eighteen months, not the one you are in today. A program adding a second location is buying a different product from a single site gym with the same head count, even though the feature lists look identical. It is also worth pricing the add ons separately. A branded parent app is an extra $150 a month plus a $499 setup fee on iClassPro and an extra $100 a month on Gymdesk, while Jackrabbit folds it into the $93 Plus tier. That single choice moves the ranking more than most feature comparisons do.

The baseline

What separates gymnastics software from gym software.

This trips up more buyers than price does. Generic gym management software is built around an adult who pays for their own membership and swipes in at a door. A gymnastics program is built around a parent who pays for two children in different classes on one invoice. Those are different data models, and no amount of configuration turns one into the other.

Accounts

Family billing

One account, several children, one card on file and one invoice, with sibling and multi class discounts applied automatically.

Scheduling

Session enrollment

Classes that run as terms with a start and end, capacity limits, waitlists and an automated promotion when a spot opens.

Progression

Class level skill sheets

A checklist per class level so a coach can mark a skill achieved and a parent can see why a child did or did not move up.

Money

Recurring tuition

Tuition that runs on a schedule with stored cards, plus prorating, failed payment retries and a way to chase the ones that stay failed.

Parents

A portal that absorbs questions

Self service registration, absence reporting and invoice history, so the front desk is not answering the same five questions by phone.

Compliance

Waivers and emergency data

Signed waivers attached to the athlete record, plus medical notes and emergency contacts a coach can reach in seconds.

The honest gap

Where every platform in this table stops.

All three of these platforms run the recreational class business properly, and we are not going to pretend otherwise. If your gym is classes and nothing else, pick on price and parent app and stop reading. The gap opens the day you put a competitive team on the floor, because a competitive season is a different problem from a class schedule and it is not one these products were built for.

A class platform answers "who is enrolled in Tuesday 5pm, and did they pay". A season needs the answer to "which of my athletes can legally fill this stunt group at this level, who is cleared to compete, and what does the roster look like if one flyer is out". Skill tracking in a class platform is a checklist tied to enrollment. Season planning needs skills tied to the roster, to level legality and to a competition calendar. That is why the pattern is so consistent across gyms of every size: the platform runs billing and registration, and the competitive half of the business lives in a spreadsheet that one person maintains and nobody else can read.

We built the season layer rather than a fifth billing platform, because the billing problem is genuinely solved and the season problem is not. Keep the tuition system you already have and pay for. Move tryouts, rosters, skill progressions, practice plans and the competition calendar somewhere they can be shared with the coaching staff. If you are running tumbling classes alongside cheer teams, the tumbling levels and what each one legally allows page covers the progression side, and skill tracking by athlete covers how the roster view works.

Changing platforms

Four steps, and one of them is the hard one.

Step 1

Time it to a session break

Never cut over mid session. Moving between terms means you are migrating a clean enrollment list instead of a partially billed one.

Step 2

Export before you cancel

Pull families, enrollments, attendance history and signed waivers while your account is still live. Access usually ends the day the subscription does.

Step 3

Plan for re entered cards

This is the hard one. Stored payment methods rarely transfer between processors, so most families have to re enter a card. Budget several weeks of chasing.

Step 4

Run one cycle in parallel

Bill one month on both systems and reconcile the totals before switching the old one off. Discrepancies show up in the tuition run, not in the class list.

Four to eight weeks is a realistic window for a gym of a few hundred students. The two vendors that make this easiest to test are Gymdesk, with a 30 day trial that does not ask for a card, and Jackrabbit and iClassPro's no commitment entry tiers, which let you leave without a contract if the migration goes badly. iClassPro's Premium tier is the one exception in the table, since it carries a 12 month commitment.

Questions gyms ask

The questions buyers actually type.

How much does gymnastics management software cost?

Published entry prices in August 2026 run from $49 to $139 a month. Jackrabbit Class starts at $49 a month and scales with total student count. Gymdesk starts at $75 a month for up to 50 active members. iClassPro starts at $139 a month per location and does not change with student count. Amilia publishes $99 a month on Standard, and SportsEngine Motion charges no subscription at all, taking a 1% technology fee plus card processing instead.

What is the best gymnastics management software for a small gym?

Below roughly 100 active members, Gymdesk and Jackrabbit Class are the cheaper options on published pricing, at $75 and $49 a month. iClassPro charges $139 a month per location regardless of how few students you have, so a small single site gym pays the same as a large one. That flips above about 100 members, where the flat per location price starts to win.

Does gymnastics management software handle billing and tuition?

Yes. Recurring tuition billing, stored cards and family accounts are the core of what these platforms sell, and it is the part they do well. iClassPro, Jackrabbit Class and Gymdesk all run tuition billing in house. Card processing is charged separately from the subscription on every platform in this market, so compare the software fee and the payment fee as two different numbers.

Does gymnastics software track skills and levels?

Some of it does. iClassPro and Jackrabbit Class both include skill tracking tied to class enrollment, which works well for a class based progression where a student moves up at the end of a session. What none of them models well is a competitive team roster, where the question is which athletes can legally fill a stunt group at a given level right now.

What is the difference between gymnastics software and gym management software?

Gym management software is built for adult memberships, check ins and door access, with one member paying for themselves month to month. Gymnastics software is built for children in scheduled classes, with family accounts, siblings on one invoice, session based enrollment, waitlists and skill progressions. Using an adult membership platform for a youth class program means rebuilding all of that by hand.

Can gymnastics management software run a cheer or tumbling program?

It can run the class side of one. Registration, tuition, attendance and class level skill sheets all transfer cleanly from recreational gymnastics to tumbling classes. The competitive side does not transfer, because an all star season is built on rosters, level legality, stunt groups and competition schedules that class platforms were never designed to hold.

How long does it take to switch gymnastics software?

Plan on four to eight weeks and time the cutover to a session break rather than mid session. The work that actually takes time is not the class schedule, it is moving stored payment methods, because families usually have to re enter cards. Run both systems in parallel for one billing cycle and reconcile the two tuition runs before you turn the old one off.

Is there free gymnastics management software?

There are products advertised as free, and they are generally funded by taking a percentage of every payment you process. For a gym billing real tuition that is usually the most expensive option available, because a percentage of revenue grows without limit while a subscription does not. Compare software plus payment fees, not the subscription line alone.

Keep going

The rest of the buying decision.

Cheer version

Keep your billing platform. Move the season off the spreadsheet.

Tuition, registration and attendance are solved problems. Tryout scores, rosters, skill progressions and the competition calendar are the half your class platform was never built to hold.

Takes 30 seconds. No credit card needed.